Accelerate Financial Processes
For many hospitals, the capital request process is manual and time-consuming, due to the amount of supporting documentation required – such as quotes, proposals, specifications and so forth – even though some customers have an electronic materials management and purchasing system.  The latter is often not equipped to route capital requests with attachments through an approval process.  Access Evolution is a perfect fit for meeting this requirement.

Capital request forms are filled out and supporting documentation is scanned in and attached to the Evolution forms.  The requested capital item is automatically checked against the budgeting system for variances and automatically routed for proper approval based upon type of item and dollar totals.  At each approval point, supporting documentation can be requested from the Evolution server (a list of the attachments is routed with the form to reduce bandwidth requirements) and reviewed or updated.

Once the capital request has been approved, the customer-designed business process (workflow) automatically routes the completed form and supporting documentation into the document imaging application, where it is auto indexed. The capital request data is also updated in the associated budgeting and purchasing systems. The use of Evolution in this process speeds capital request reviews, reduces document loss rate and data entry errors and elevates productivity by minimizing manual tasks.