Dubuis Health System Discovers New Cost Savings with Access

Electronic Forms and Workflow Automation Solution Provides Lasting ROI at Leading Healthcare Provider

Sulphur Spings, Texas - (10 October 2008) Access, the leading provider of electronic forms and workflow solutions for the healthcare industry, today announced that Dubuis Health System, a 15-facility provider of comprehensive healthcare services, is using the Patient Flow System (PFS) suite to efficiently manage forms and workflow relating to patient admissions, clinical departments and payroll.

Dubuis found that using hard copies of forms was costly and time-consuming. After evaluating several forms automation products, administrators decided on a solution from Access. “Our HIS vendor recommended a forms automation vendor but their system was too expensive,” said Cheryl Davis, IT director at Dubuis. “We needed a solution with a low up-front cost and a low cost of ownership, and that’s what Access offered.”

Dubuis deployed Access’s PFS and e-Forms Repository (EFR) at multiple sites. This comprehensive solution eliminated the cost of using the external forms vendor and of disposing of unused forms, as a precise amount of forms are now requested, generated and managed in-house in a secure electronic environment. “Access’s e-Forms Repository enables us to print forms as needed, and we no longer have to print labels and waste time sticking them on each form,” Davis said. “We’ve also cut down on wasted paper stock.”

Prior to implementing its Access solution, Dubuis admissions staff printed individual forms in multiple print runs for each patient, and then manually prepared the admissions packet. The PFS suite provides a more streamlined alternative. “Access designed a customized admissions packet for us, so with a single click we can print all the documents required to register and admit a patient,” said Kar Chong, clinical systems manager at Dubuis. “This saves staff time and speeds admissions.”

Dubuis intended to save money and introduce new efficiency with its forms automation project, and that’s just what the Access solution has facilitated. “The Access suite saves us $79,410 annually by minimizing forms management costs,” Davis said. “The system paid for itself in just nine months.”

In addition to providing new efficiencies in patient-focused areas, Dubuis’s Access solution is having a positive impact in the organization’s payroll department. Previously, staff spent time changing check stock based on differing bank information and on managing, securing and ordering this paper. Now, the Access suite puts the bank information, hospital name and other details on each pay check automatically, reducing manual effort. “As we’ve grown, we haven’t added additional staff to deal with check processing,” Davis said. “Access has saved us a full time employee in payroll.”

About Access

Access provides electronic forms and workflow automation solutions to hundreds of healthcare organizations worldwide. Access products create time and cost savings facility-wide, and integrate with existing HIS, ERP, clinical and document management systems to deliver maximum return on investment. Ease of use, administration and expansion provide even greater value. Learn more about Access solutions at www.accesseforms.com

About Dubuis Health System

Dubuis Health System consists of 15 long term acute care facilities in Texas, Arkansas, Louisiana, Missouri and Georgia. To provide the highest quality care and support for patients, Dubuis employs over 1,200 associates and works with physicians of all specialties related to long term acute care. Dubuis is proud to provide a work environment supporting excellence in the healthcare that the organization provides to patients, families and the communities in which its staff serves.