Dubuis Health System, which operates 15 long term acute care facilities in five states, using Access PFS forms and workflow automation to efficiently manage patient- and business-related forms. Dubuis eliminated the cost of using the external forms vendor and of disposing of unused forms, as a precise amount of forms are now requested, generated and managed in-house in a secure electronic environment. Before implementing Access products, staff at Dubuis printed each patient form in a distinct print job. Access allows them to select multiple patients and several forms to print in one run, saving time and effort. In addition to speeding patient admissions, the Access solution also makes check printing less laborious and distribution of information between Dubuis facilities faster and more secure. Dubuis realized $79, 410 first-year cost savings with PFS, resulting in a nine-month return on investment.

Areas using Access solutions: Patient registration, payroll, HIM

Integration: McKesson

Access products deployed: Patient Flow System, e-Forms Repository

The Business Problems

• Using an external forms vendor is expensive and large amounts of forms are often thrown away as stock becomes outdated. 
• Employees spend too much time on manual tasks relating to patient-focused and payroll documents.
• Requirements set by physicians and a medical executive committee led to forms changes that lead to costly new print runs and delayed delivery of forms.
• Sharing forms information between multiple facilities is difficult.

The Solutions

• Managing forms electronically with the Access E-Forms Repository enabled Dubuis to eliminate external printing costs and forms wastage.
• Automation of forms processing helped Dubuis avoid an additional hire in payroll and enables existing staff to focus on key responsibilities.
• Forms are easily customized without expense in the Access system.
• Staff can share information between facilities in real time.